Wilderness

Office Excel 2011 - Protect worksheet or workbook

Recommended Posts

Office Excel 2011 - Protect worksheet or workbook - I have protected the worksheet by a password but find I still can copy and past into a new worksheet and then I can change things arround. How can I stop someone being able to change or delete things.

Share this post


Link to post
Share on other sites

Hi Wilderness - Welcome to the site!

Although the security options for Excel are pretty good, they are not perfect. If your allowing someone to open the spreadsheet, there almost nothing you can do which will keep them from copying the information and recreating it somewhere else (Copy/Paste). You have really only 1 option. IRM (Information Rights Management).

Unfortunately I'm not running Excel 2011 (I assume your a MAC user?) so the info below is for Windows Excel 2010.

Information Rights Management (IRM) allows you to lock down a Word or Excel document so that people can READ the document but not change, copy or print it (Unless you give them that access).

The only catch is you will need to have a Hotmail / Windows Live account and everyone you send the document to will also need to have one as well.

With the document / spreadsheet open, Click Info, Protect Workbook, Restrict Permission by People, Restrict Access.

From here it will walk you through the IRM setup with your Life Account. As I said, you will need an IRM account. Once setup, go back and Click Protect Workbook, Restrict Permission by People. You will then be able to specify the email address of those who can Read Vs. Change the document. Clicking more Options allows you to setup more restrictions like Expire the Workbook, Allow Printing, Allow those with Read access to Copy content or Request more access.

Overall, IRM is powerfull but it has its drawbacks.

Those who you give access will need to hit Microsoft and setup their Email address with IRM (easy). Also, although Excel blocks people from doing a Highlight-Copy of the document, it's almost impossible to block from using a 3rd party tool like Snagit to take a screenshot of the spreadsheet. That being said, it does make it harder.

Hope this helps!

Share this post


Link to post
Share on other sites

Right click the tab of each sheet you want to protect.You will see an option to protect sheet. When you click it, you will have many different options in regards to securing the sheet. Select locked cells, format cells, insert rows, etc.You have the option of using a password or protecting without a password.Hope this is less frustrating...

Share this post


Link to post
Share on other sites

Join the conversation

You can post now and register later. If you have an account, sign in now to post with your account.

Guest
Reply to this topic...

×   Pasted as rich text.   Paste as plain text instead

  Only 75 emoji are allowed.

×   Your link has been automatically embedded.   Display as a link instead

×   Your previous content has been restored.   Clear editor

×   You cannot paste images directly. Upload or insert images from URL.


  • Similar Content

    • By shockersh
      Quick question for you groovy excel ppl out there. I'm working with a vendor and need to calculate the discount and/or increase. I know there is a simple excel formula I can use. Just looking for a tip for it.
      Thanks!
    • By Steve
      Question from Reader - Email Form
       
       
      Hi Tom,
       
      Ouch. I know how it feels losing a days worth of work. The worst part is when you have to recreate what you've already done.
       
      To answer your question, when you found the Entry "OutlookSecureTempFolder" what was the path in the DATA column? I assume you reviewed this post here to find it. It looks like you found the registry key entry so your more than 1/2 way there. Find that key again and you should have the path to your OLK folder and your Excel should be sitting there.
       
      Now the path might be a bit confusing because with Outlook 2007, there actually is "NOT" an OLK folder. For instance, on my XP/Outlook 2007 install, my OLK folder or "Temp Outlook Folder" / "OutlookSecureTempFolder" is:
       
      "c:\Documents and Settings\mrgroove\Local Settings\Temporary Internet Files\Content.Outlook\4V32TZLP"
       
      So if you look on your box you will find what your looking for in the "Content.Outlook" folder. Take a look there and your golden.
       
      Let me know how this works for you!
    • By silas
      I had an attahcment that I lost on an email -- does outlook place this in any special folder on my hard drive? Like a temporary folder?
    • By fruitSNACKS
      When I push print in Microsoft Word nothing happens. It says it is going to XPS spool or something like that. How do I set it to print to my office printer?
    • By Skippie10
      I have been opening several attachments which are saved on my computer and trying to save them in various formats. In the process, I must have changed some settings since when I, now, double click on attachments to emails coming in, they ope in "paint" software and not in the normal formats.
      How do I regress back to the normal software for opening attachments on emails coming in to me?
      Don
  • Who's Online   0 Members, 0 Anonymous, 18 Guests (See full list)

    There are no registered users currently online